Email is the primary communication tool for schools to connect with families, manage records, and deliver important updates to students, faculty, and staff. While email supports many positive functions for districts, it also opens the door to potential cyber threats and data loss. 

In the cloud-based email environment, such as Gmail and Outlook, where information is constantly moving around, it’s easy for critical incidents to go unnoticed. Staff and teachers might unintentionally send sensitive information such as credit card details, Social Security numbers, or tax documents without encryption, risking exposure to the wrong recipients. 

Phishing and malware are also threats that can lurk in school email enviornments. Phishing emails often mimic school administrators, tricking staff and teachers into sharing sensitive information or clicking on compromised links. Once clicked, these inks can introduce malware that compromises district data.

Cloud Monitor by ManagedMethods offers school districts a solution for cutting through the noise and gaining control of email domains. By providing visibility into platforms like Gmail and Outlook, Cloud Monitor scans emails for accidental or malicious risks, helping your school district safeguard data and prevent data leaks before they happen.

How to Find and Delete Specific Emails in Gmail Using Cloud Monitor by ManagedMethods

An effective way to gain control of your district’s Gmail or Outlook is by using Cloud Monitor’s Live Email Search tool. This tool lets you perform real-time API searches across your district’s email domain. 

To optimize your search, it’s important to use as many search parameters as possible. This narrows your search and speeds up the process. Parameters can include email subject, sender, attachment name, mailboxes, recipients, domain, and the email message ID.  

Once your email search is complete, you can view the email’s body, see all recipients, and delete it from your domain. It is important to note that Cloud Monitor cannot stop outbound emails after they’ve been sent nor can it recover emails that have already been deleted from the domain. 

Having visibility over all of the emails flowing into and out of your district’s Gmail and Outlook accounts is essential to stay ahead of data loss incidents and phishing attacks. Live Email Search is a great solution to quickly identify and remediate potential risks and empowers your team to maintain a safer, more secure email environment for your district.

Take Control of Your District’s Email Security with Cloud Monitor

By leveraging Cloud Monitor’s Live Email Search tool, K-12 IT directors can confidently protect their email domains from data loss, suspicious logins, and locate any inappropriate emails that need to be deleted and removed.

We understand that having control over what comes into and out of your district’s Google and Microsoft domains can be overwhelming and time-consuming. That’s why we are offering a FREE email security audit. 

With this audit, you’ll be able to conduct your own live email search and gain peace of mind over email security. Sign up here!  

The post How To Find & Delete Specific Emails in Gmail using Cloud Monitor by ManagedMethods appeared first on ManagedMethods Cybersecurity, Safety & Compliance for K-12.

*** This is a Security Bloggers Network syndicated blog from ManagedMethods Cybersecurity, Safety & Compliance for K-12 authored by Alexa Sander. Read the original post at: https://managedmethods.com/blog/gmail-and-outlook-email-security/